GDPR STATEMENT

The company TULIP Solutions s.r.o., with its registered office at Mlynské nivy 16, 821 09 Bratislava – Ružinov, company ID.: 46 468 836, registered in the Commercial Register at the District Court Bratislava I, Section: Sro, Insert No.: 78324/B (hereinafter as “TULIP”)

processes the following groups of personal data:

• the personal data in relation to which TULIP is the controller as it determines the purpose and means of its processing;
• the personal data in relation to which TULIP is the processor as it processes the respective data on behalf of its clients which determine the purpose and means of its processing.

TULIP processes the personal data in accordance with REGULATION (EU) 2016679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter as the “Regulation”).

In terms of the Regulation, TULIP has adopted the appropriate technical and organizational measures in order to ensure the protection of the personal data and the rights of the persons, whose personal data is processed (hereinafter as the “Data Subject”).

In order to fulfil of the obligation laid down by the Regulation, TULIP is obliged to inform the Data Subject about the details of the processing of the personal data.

TULIP as the Controller may collect the Personal Data in the area of company presentation:

• Marketing

Purpose of personal data collecting: sending the marketing materials for presentation of company to TULIP’s clients and potential clients

Legal basis: consent (art. 6 para. 1 a) of the Regulation) and legitimate interest (art. 6 para. 1 f) of the Regulation) – for the commercial purposes of the controller – presentation of the provided and new services

Scope of personal data: name, surname, degree, e-mail, work position, phone number

Recipients: IT services suppliers and administrative services in the premises of TULIP for the purpose of maintenance only

Transfer to third country: N/A

Storage period: for the period of consent of the data subject or for the period of the contractual relationship with the client

Data subjects: contact persons of the TULIP’s clients and potential clients

Categories of processing: collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, alignment or combination, restriction, erasure or destruction

• Contractual documentation

Purpose: Administration of evidence of natural persons with whom a contract has been concluded, contact persons in case of contracts with legal persons and natural persons to whom the Power of Attorney has been granted.

Legal basis: contract (art. 6 para. 1 b) of the Regulation), legitimate interest (art. 6 para. 1 f) of the Regulation) – processing of contact data of the client’s employee for communication purposes

Scope of personal data: degree, name, surname, maiden name, job position, address of permanent residence, address of temporary residence, phone number and e-mail, date of birth, type and number of identification card, bank account, signature

Recipients: tax authorities, courts, Social insurance company, health insurance company, banks, IT services suppliers, administrative services in the premises of the controller

Transfer to third country: N/A

Storage period: during the contractual relationship and 11 years after its termination

Data subjects: employees of the controller, natural persons with whom a contract has been concluded or to whom the power of attorney has been granted, contact persons of the client

• Mail

Purpose: keeping records of recipients and senders of mail

Legal basis: legitimate interest (art. 6 para. 1 f) of the Regulation) – to be informed on the date of the sent and received mail including the sender and recipient in order to protect the rights and interests of the controller

Scope of personal data: degree, name, surname, signature, address, e-mail

Recipients: IT services suppliers, administrative services in the premises of the controller

Transfer to third country: N/A

Storage period: 5 years following the closure of the evidence for calendar year

Data subjects: natural persons – senders and receivers of mails

TULIP is a business process optimization solution that provides complex and secure document management for accounting, payroll and tax areas.

TULIP as the Processor shall process the Personal Data in the areas of the provision of the services based on the contract and any other legal act:

• Administration and archiving of HR and Payroll data
• Administration and archiving of Accounting data
• Administration and archiving of Tax data 

The Data Subject shall have the following rights in relation to the personal data processing:

• the right to require an access to his / her personal data;
• the right to require rectification, erasure or restriction of processing data (if it is not in contrary with the applicable legal regulations or legitimate interest of the controller);
• the right to object against processing his / her personal data;
• the right to portability of personal data, provided that the personal data processing is carried out by automated means;
• the right to lodge a complaint with a supervisory authority;
• in case of consent, the right to withdraw the consent with the processing at any time

Data Protection Officer: Tatiana Valentová

Contact: Mlynské nivy 16, 821 09 Bratislava, Slovak Republic

+421 2 325 53 000, GDPR@tulipize.com

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